Personal Injury - Date Schemes Explained

How To

Below you'll find explanations of the dates available to each matter type and its State, as well as the definitions for Personal Injury users.

Organised List of Dates per Matter Type and State

This lists all matter types under Personal Injury and the dates available to use within each, but please note that there are slight differences across states for the matter types.

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Some matter types are only for certain states (for example, Work Injury Damages is only for NSW), or some matter types use the same dates for all states (for example, Comcare).

Compensation to Relatives

NSW	VIC, NT, QLD, TAS, SA, WA and ACT
Instruction date	Instruction date
File review date	Application date
Date of incident	Decision date
Date of plaintiff’s last independent medical examination	Internal review date
Date of defendant’s last independent medical examination	Independent review
Statement of claim filed by	File review date
Statement of particulars filed by	Completion / settlement date
Request for further & better particulars due by	Not proceeding date
Response to request for further & better particulars due by
Due date for defence
Plaintiff to serve expert liability evidence due by
Plaintiff to serve expert quantum evidence due by
Defendant to serve expert liability evidence due by
Defendant to serve expert quantum evidence due by
Mediation date
Informal settlement conference
Settlement funds due date
Directions hearing date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date

Criminal Injuries and Compensation

WA only
Instruction Date	Hearing Date
Date of Injury	Judgment / Determination Date
Notification to Employer / Insurer	Appeal Date
Reply / Dispute due	Sunset / Limitation Date
Conciliation / Conference Date	File Review Date
Proceedings issued	Completion / Settlement Date
Mediation Date	Not Proceeding Date

Dust Diseases Tribunal

NSW only
Instruction Date	Proceedings issued
File review date	Medical arbitration date
Date of incident	Hearing date
Notification to employer / insurer	Judgment / determination date
Reply date	Limitation date
Date of plaintiff’s last independent medical examination	Settlement funds due date
Date of defendant’s last independent medical examination	Completion / closing file date
Claim for compensation due by	Not proceeding date

Financial Assistance Scheme

VIC only
Instruction Date	Hearing Date
Date of Injury	Judgment / Determination Date
Notification to Employer / Insurer	Appeal Date
Reply / Dispute due	Sunset / Limitation Date
Conciliation / Conference Date	File Review Date
Proceedings issued	Completion / Settlement Date
Mediation Date	Not Proceeding Date

Industrial Deafness

NSW	QLD	TAS, ACT, VIC and SA
Instruction Date	Instruction Date	Instruction Date
File review date	Date of Injury	Date of Injury
Date of incident	Statute of Limitations Expiry Date	Notification to Employer / Insurer
Notification to employer / insurer	Notification to Employer / Insurer	Reply / Dispute due
Reply date	Date Reply Received	Conciliation / Conference Date
Date of plaintiff’s last independent medical examination	Compliance Date	Proceedings issued
Date of defendant’s last independent medical examination	Liability Date	Mediation Date
Claim for compensation due by	Stable and Stationary Date	Hearing Date
Proceedings issued	Conciliation / Conference Date	Judgment / Determination Date
Medical arbitration date	Proceedings issued	Appeal Date
Hearing date	Mediation Date	Sunset / Limitation Date
Judgment / determination date	Hearing Date	File Review Date
Limitation date	Judgment / Determination Date	Completion / Settlement Date
Settlement funds due date	Appeal Date	Not Proceeding Date
Completion / closing file date	Sunset / Limitation Date
Not proceeding date	File Review Date
	Completion / Settlement Date
	Not Proceeding Date

Institutional Abuse

NSW	ACT, NT, QLD, TAS, SA, WA and VIC
Instruction date	Instruction date
File review date	Informal settlement conference
Date of incident	Mediation date
Date of claimant’s last independent medical examination	Compulsory conference date
Date of respondent’s last independent medical examination	Proceedings issued
Claim for compensation due by	Pleadings served
Claimant to serve expert liability evidence by	Direction date
Respondent to serve expert liability evidence by	Hearing date
Mediation date	IME dates – Client assessed
Informal settlement conference	IME dates – Defendant assessed
Judgment / determination date	Liability documents requested
Settlement funds due date	Liability documents received
Completion / closing file date	Judgment / Determination date
Not proceeding date	Appeal date
	File review date
	Completion / Settlement date
	Not proceeding date

Medical Negligence

NSW	QLD	VIC, TAS, WA, NT, ACT and SA
Instruction date	Instruction Date	Instruction Date
File review date	Date of Injury	Date of Injury
Date of incident	Statute of Limitations Expiry Date	Notification to Employer / Insurer
Date of plaintiff’s last independent medical examination	Notification to Employer / Insurer	Reply / Dispute due
Date of defendant’s last independent medical examination	Date Reply Received	Conciliation / Conference Date
Statement of claim filed by	Compliance Date	Proceedings issued
Statement of particulars filed by	Liability Date	Mediation Date
Request for further & better particulars due by	Stable and Stationary Date	Hearing Date
Response to request for further & better particulars due by	Conciliation / Conference Date	Judgment / Determination Date
Due date for defence	Proceedings issued	Appeal Date
Plaintiff to serve expert liability evidence due by	Mediation Date	Sunset / Limitation Date
Plaintiff to serve expert quantum evidence due by	Hearing Date	File Review Date
Defendant to serve expert liability evidence due by	Judgment / Determination Date	Completion / Settlement Date
Defendant to serve expert quantum evidence due by	Appeal Date	Not Proceeding Date
Mediation date	Sunset / Limitation Date
Informal settlement conference	File Review Date
Settlement funds due date	Completion / Settlement Date
Directions hearing date	Not Proceeding Date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date

Motor Vehicle Accident

NSW	TAS	VIC
Instruction date	Instruction date	Instruction date
File review date	Referral to tribunal filed	Date of injury
Date of accident	Conciliation Conference Date	Notification to employer / insurer
Date treatment first sought	Hearing Date	Notification to employer / insurer
Notification to employer / insurer	Final Decision/Judgment made	Protocol lodgment
Application for Personal Injury Benefits due by	File review date	Protocol determination received
Reply date	Completion / settlement date	Conciliation / conference date
Date of plaintiff’s last independent medical examination	Not proceeding date	Proceedings issued
Date of defendant’s last independent medical examination		Mediation date
Informal settlement conference		Hearing date
Proceedings issued		Judgment / determination date
Mediation date		Appeal date
Hearing date		Sunset / limitation date
Judgment / determination date		File review date
Limitation date		Completion / settlement date
Settlement funds due date		Not proceeding date
Completion / closing file date
Not proceeding date
QLD	ACT, WA, SA and NT
Instruction Date	Instruction Date
Date of Injury	Date of Injury
Statute of Limitations Expiry Date	Notification to Employer/Insurer
Notification to Employer / Insurer	Reply / Dispute due
Date Reply Received	Conciliation / Conference Date
Compliance Date	Proceedings issued
Liability Date	Mediation Date
Stable and Stationary Date	Hearing Date
Conciliation/Conference Date	Judgment/Determination Date
Proceedings issued	Appeal Date
Mediation Date	Sunset / Limitation Date
Hearing Date	File Review Date
Judgment / Determination Date	Completion / Settlement Date
Appeal Date	Not Proceeding Date
Sunset / Limitation Date
File Review Date
Completion / Settlement Date
Not Proceeding Date

Occupier's Liability

NSW	QLD	VIC, TAS, ACT, WA, NT and SA
Instruction date	Instruction Date	Instruction Date
File review date	Date of Injury	Date of Injury
Date of incident	Statute of Limitations Expiry Date	Notification to Employer / Insurer
Date of plaintiff’s last independent medical examination	Notification to Employer / Insurer	Reply / Dispute due
Date of defendant’s last independent medical examination	Date Reply Received	Conciliation / Conference Date
Statement of claim filed by	Compliance Date	Proceedings issued
Statement of particulars filed by	Liability Date	Mediation Date
Request for further & better particulars due by	Stable and Stationary Date	Hearing Date
Response to request for further & better particulars due by	Conciliation/Conference Date	Judgment / Determination Date
Due date for defence	Proceedings issued	Appeal Date
Plaintiff to serve expert liability evidence due by	Mediation Date	Sunset / Limitation Date
Plaintiff to serve expert quantum evidence due by	Hearing Date	File Review Date
Defendant to serve expert liability evidence due by	Judgment / Determination Date	Completion / Settlement Date
Defendant to serve expert quantum evidence due by	Appeal Date	Not Proceeding Date
Mediation date	Sunset / Limitation Date
Informal settlement conference	File Review Date
Settlement funds due date	Completion / Settlement Date
Directions hearing date	Not Proceeding Date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date

Personal Injury Claim

NSW	QLD	TAS, ACT, SA, WA, NT and VIC
Instruction date	Instruction Date	Instruction Date
File review date	Date of Injury	Date of Injury
Date of incident	Statute of Limitations Expiry Date	Notification to Employer / Insurer
Date of plaintiff’s last independent medical examination	Notification to Employer / Insurer	Reply / Dispute due
Date of defendant’s last independent medical examination	Date Reply Received	Conciliation / Conference Date
Statement of claim filed by	Compliance Date	Proceedings issued
Statement of particulars filed by	Liability Date	Mediation Date
Request for further & better particulars due by	Stable and Stationary Date	Hearing Date
Response to request for further & better particulars due by	Conciliation / Conference Date	Judgment / Determination Date
Due date for defence	Proceedings issued	Appeal Date
Plaintiff to serve expert liability evidence due by	Mediation Date	Sunset / Limitation Date
Plaintiff to serve expert quantum evidence due by	Hearing Date	File Review Date
Defendant to serve expert liability evidence due by	Judgment / Determination Date	Completion / Settlement Date
Defendant to serve expert quantum evidence due by	Appeal Date	Not Proceeding Date
Mediation date	Sunset / Limitation Date
Informal settlement conference	File Review Date
Settlement funds due date	Completion / Settlement Date
Directions hearing date	Not Proceeding Date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date

Product Liability

WA only
Instruction Date	Hearing Date
Date of Injury	Judgment / Determination Date
Notification to Employer / Insurer	Appeal Date
Reply / Dispute due	Sunset / Limitation Date
Conciliation / Conference Date	File Review Date
Proceedings issued	Completion / Settlement Date
Mediation Date	Not Proceeding Date

Professional Negligence

NSW	QLD	VIC, TAS, ACT, WA, NT and SA
Instruction date	Instruction Date	Instruction Date
File review date	Date of Injury	Date of Injury
Date of incident	Statute of Limitations Expiry Date	Notification to Employer / Insurer
Date of plaintiff’s last independent medical examination	Notification to Employer / Insurer	Reply / Dispute due
Date of defendant’s last independent medical examination	Date Reply Received	Conciliation / Conference Date
Statement of claim filed by	Compliance Date	Proceedings issued
Statement of particulars filed by	Liability Date	Mediation Date
Request for further & better particulars due by	Stable and Stationary Date	Hearing Date
Response to request for further & better particulars due by	Conciliation / Conference Date	Judgment / Determination Date
Due date for defence	Proceedings issued	Appeal Date
Plaintiff to serve expert liability evidence due by	Mediation Date	Sunset / Limitation Date
Plaintiff to serve expert quantum evidence due by	Hearing Date	File Review Date
Defendant to serve expert liability evidence due by	Judgment / Determination Date	Completion / Settlement Date
Defendant to serve expert quantum evidence due by	Appeal Date	Not Proceeding Date
Mediation date	Sunset / Limitation Date
Informal settlement conference	File Review Date
Settlement funds due date	Completion / Settlement Date
Directions hearing date	Not Proceeding Date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date

Public Liability

NSW	VIC	QLD
Instruction date	Instruction date	Instruction Date
File review date	Date of injury	Date of Injury
Date of incident	Notification to employer / insurer	Statute of Limitations Expiry Date
Date of plaintiff’s last independent medical examination	Reply / dispute due	Notification to Employer/Insurer
Date of defendant’s last independent medical examination	Protocol lodgment	Date Reply Received
Statement of claim filed by	Protocol determination received	Compliance Date
Statement of particulars filed by	Conciliation / conference date	Liability Date
Request for further & better particulars due by	Proceedings issued	Stable and Stationary Date
Response to request for further & better particulars due by	Mediation date	Conciliation/Conference Date
Due date for defence	Hearing date	Proceedings issued
Plaintiff to serve expert liability evidence due by	Judgment / determination date	Mediation Date
Plaintiff to serve expert quantum evidence due by	Appeal date	Hearing Date
Defendant to serve expert liability evidence due by	Sunset / limitation date	Judgment / Determination Date
Defendant to serve expert quantum evidence due by	File review date	Appeal Date
Mediation date	Completion / settlement date	Sunset / Limitation Date
Informal settlement conference	Not proceeding date	File Review Date
Settlement funds due date		Completion / Settlement Date
Directions hearing date		Not Proceeding Date
Hearing date
Judgment / determination date
Limitation date
Settlement date
Completion / closing file date
Not proceeding date
TAS, ACT, WA, NT and SA
Instruction Date		Hearing Date
Date of Injury		Judgment / Determination Date
Notification to Employer / Insurer		Appeal Date
Reply / Dispute due		Sunset / Limitation Date
Conciliation / Conference Date		File Review Date
Proceedings issued		Completion / Settlement Date
Mediation Date		Not Proceeding Date

Total and Permanent Disability

All States
Instruction date	Limitation date
File review date	Settlement funds due date
Date of incident	Judgment / determination date
Claim for compensation due by	Completion / closing file date
Medical report date	Not proceeding date
Reply date

Victims Compensation

NSW	QLD	VIC, WA, ACT, NT, TAS and SA
Instruction date	Instruction Date	Shown as using general Personal Injuries:
File review date	Date of Injury	Instruction Date
Date of incident	Statute of Limitations Expiry Date	Date of Injury
Date incident reported to police	Notification to Employer / Insurer	Notification to Employer / Insurer
Claim for compensation due by	Date Reply Received	Reply/Dispute due
Reply date	Compliance Date	Conciliation / Conference Date
Judgment / determination date	Liability Date	Proceedings issued
Limitation date	Stable and Stationary Date	Mediation Date
Settlement funds due date	Conciliation/Conference Date	Hearing Date
Completion / closing file date	Proceedings issued	Judgment / Determination Date
Not proceeding date	Mediation Date	Appeal Date
	Hearing Date	Sunset / Limitation Date
	Judgment / Determination Date	File Review Date
	Appeal Date	Completion / Settlement Date
	Sunset / Limitation Date	Not Proceeding Date
	File Review Date
	Completion / Settlement Date
	Not Proceeding Date

Work Injury Damages

NSW only
Instruction date File review date Date of incident Notification to employer / insurer Pre-filing statement served date Defendant response due date Date of plaintiff’s last independent medical examination Date of defendant’s last independent medical examination Statement of claim filed by Statement of particulars filed by	Request for further & better particulars due by Due date for Defence Response to request for further & better particulars due by Plaintiff to serve expert liability evidence due by Plaintiff to serve expert quantum evidence due by Defendant to serve expert liability evidence due by Defendant to serve expert quantum evidence due by	Mediation date Informal settlement conference Settlement funds due date Directions hearing date Hearing date Judgment / determination date Limitation date Completion / closing file date Not proceeding date

Workers Compensation

NSW	VIC	QLD
Instruction Date File review date Date of incident Notification to employer / insurer Reply date Date of plaintiff’s last independent medical examination Date of defendant’s last independent medical examination Claim for compensation due by Proceedings issued Medical arbitration date Hearing date Judgment / determination date Limitation date Settlement funds due date Completion / closing file date Not proceeding date	Instruction date Date of injury Notification to employer / insurer Reply / dispute due Protocol lodgment Protocol determination received Conciliation / conference date Proceedings issued Mediation date Hearing date Judgment / determination date Appeal date Sunset / limitation date File review date Completion / settlement date Not proceeding date	Instruction Date Date of Injury Statute of Limitations Expiry Date Notification to Employer/Insurer Date Reply Received Compliance Date Liability Date Stable and Stationary Date Conciliation/Conference Date Proceedings issued Mediation Date Hearing Date Judgment/Determination Date Appeal Date Sunset/Limitation Date File Review Date Completion/Settlement Date Not Proceeding Date
TAS, ACT, NT, WA and SA
Instruction Date Date of Injury Notification to Employer/Insurer Reply/Dispute due Conciliation/Conference Date	Proceedings issued Mediation Date Hearing Date Judgment/Determination Date Appeal Date	Sunset/Limitation Date File Review Date Completion/Settlement Date Not Proceeding Date

Comcare

All states
Instruction Date File review date Date of incident Notification to employer / insurer Reply date Date of plaintiff’s last independent medical examination	Date of defendant’s last independent medical examination Claim for compensation due by Proceedings issued Medical arbitration date	Hearing date Judgment / determination date Limitation date Settlement funds due date Completion / closing file date Not proceeding date

Date Definitions

The following dates are within LEAP Personal Injury, outlining the definitions of all these dates and organising them based on similarity.

General Matter and Incident Dates

Date	Definition
Instruction date	The date the firm is first instructed by the client to act in the matter.
File review date	The date scheduled for the matter or file to be reviewed by the practitioner.
Date of incident	The date on which the incident giving rise to the claim occurred.
Date of injury	The date on which the claimant suffered the injury giving rise to the claim.
Date of accident	The date on which the motor vehicle or workplace accident giving rise to the claim occurred.
Date treatment first sought	The date on which the claimant first sought medical treatment for injuries arising from the accident.
Notification to employer / insurer	The date on which the relevant employer or insurer was notified of the injury, incident or claim.
Date incident reported to police	The date on which the incident giving rise to the claim was reported to police.
Application date	The date on which the relevant application for compensation or benefits was lodged.

Medical and Injury Assessment Dates

Date	Definition
Date of plaintiff’s last independent medical examination	The date of the plaintiff’s most recent independent medical examination for the matter, organised by their lawyer on the plaintiff’s behalf.
Date of defendant’s last independent medical examination	The date of the plaintiff’s most recent independent medical examination arranged on behalf of the defendant.
Date of claimant’s last independent medical examination	The date of the claimant’s most recent independent medical examination for the matter, organised by their lawyer on the claimant's behalf.
Date of respondent’s last independent medical examination	The date of the claimant’s most recent independent medical examination arranged on behalf of the respondent.
IME dates – Client assessed	The date on which the client attends an independent medical examination or assessment.
IME dates – Defendant assessed	The date on which the client attends an independent medical examination arranged on behalf of the defendant or respondent.
Medical report date	The date of the relevant medical report relied upon or obtained for the claim.
Medical arbitration date	The date scheduled for the medical arbitration or formal assessment of a medical dispute.
Stable and Stationary Date	The date on which the claimant’s injury is considered medically stable and stationary for assessment or claim purposes.

Claim, Application and Response Dates

Date	Definition
Application for Personal Injury Benefits due by	The date by which the application for Personal Injury Benefits must be lodged in the matter.
Claim for compensation due by	The date by which the relevant claim for compensation must be lodged or made.
Date Reply Received	The date on which the relevant reply or response to the claim was received from the other side, employer or insurer.
Reply date	The date on which the relevant reply or response to the claim or application is received or recorded.
Reply / Dispute due	The date by which a response or dispute must be provided in relation to the claim.
Compliance Date	The date on which the applicable pre-claim or procedural compliance requirements are met or required to be confirmed.
Liability Date	The date by which the insurer or respondent is required to provide, or does provide, its position on liability for the claim.

Pleadings and Court Proceedings

Date	Definitions
Statement of claim filed by	The date by which the Statement of Claim must be filed to commence the court proceedings.
Statement of particulars filed by	The date by which the Statement of Particulars must be filed in the proceedings.
Request for further & better particulars due by	The date by which a request for further and better particulars is due to be made.
Response to request for further & better particulars due by	The date by which a response to a request for further and better particulars must be provided.
Due date for defence	The date by which the defendant is required to file its Defence.
Pre-filing statement served date	The date on which the pre-filing statement is served on the defendant before court proceedings are commenced.
Defendant response due date	The date by which the defendant is required to respond to the pre-filing statement or claim.
Pleadings served	The date on which the relevant pleadings are served on the other party or parties.
Proceedings issued	The date on which court or tribunal proceedings are formally commenced or issued.
Referral to tribunal filed	The date on which the referral or application to the relevant tribunal is filed.

Protocol Dates

Date	Definition
Protocol lodgment	The date on which the relevant document, notice or claim is lodged under the applicable pre-litigation protocol process.
Protocol determination received	The date on which the determination or outcome arising from the applicable protocol process is received.

Expert Evidence Dates

Date	Definition
Plaintiff to serve expert liability evidence due by	The date by which the plaintiff must serve expert evidence relevant to liability.
Plaintiff to serve expert quantum evidence due by	The date by which the plaintiff must serve expert evidence relevant to the amount or value of the claim.
Defendant to serve expert liability evidence due by	The date by which the defendant must serve expert evidence relevant to liability.
Defendant to serve expert quantum evidence due by	The date by which the defendant must serve expert evidence relevant to the amount or value of the claim.
Claimant to serve expert liability evidence by	The date by which the claimant must serve expert evidence relevant to liability.
Respondent to serve expert liability evidence by	The date by which the respondent must serve expert evidence relevant to liability.

Liability Documents

Date	Definition
Liability documents requested	The date on which documents relevant to determining liability are requested from the other party or relevant organisation.
Liability documents received	The date on which the requested documents relevant to liability are received.

Conferences, Mediation and Hearings

Date	Definition
Conciliation / Conference Date	The date scheduled for a conciliation or conference between the parties to discuss the claim and attempt to resolve the dispute.
Compulsory conference date	The date scheduled for a compulsory conference required as part of the applicable claim or dispute process.
Informal settlement conference	The date scheduled for an informal conference, not mandated by a court or tribunal between the parties to discuss settlement of the claim.
Mediation date	The date scheduled for mediation between the parties to attempt to resolve the matter without a final hearing.
Directions hearing date	The date scheduled for a court directions hearing to manage the progress and procedural steps of the proceedings.
Direction date	The date on which a procedural direction is made or recorded for the progress of the matter.
Hearing date	The date scheduled for the court, tribunal or other authority to hear the matter.

Decisions, Reviews and Appeals

Date	Definition
Decision date	The date on which the relevant authority makes its decision on the application or claim.
Final Decision / Judgment made	The date on which the tribunal or court makes its final decision or judgment in the matter.
Judgment / determination date	The date on which the court, tribunal or other authority gives judgment or formally determines the matter.
Internal review date	The date recorded for an internal review of an original decision by the relevant decision-making body.
Independent review	The date recorded for an independent or external review of the original decision.
Appeal date	The date on which an appeal against a decision or determination is lodged or filed.

Limitation Dates

Date	Definition
Limitation date	The date by which proceedings must generally be commenced before the claim becomes statute-barred, subject to any applicable exceptions or extensions.
Statute of Limitations Expiry Date	The statutory expiry date for commencing proceedings in the relevant court, tribunal or governing body in relation to the claim.
Sunset / Limitation Date	The date on which the right to bring or continue the claim expires under an applicable limitation or sunset provision.

Settlement and File Closure

Date	Definition
Settlement date	The date on which the parties reach settlement of the claim.
Settlement funds due date	The date by which settlement funds are required to be received following settlement or determination of the claim.
Completion / Settlement Date	The date on which the matter is treated as settled or completed.
Completion / closing file date	The date on which the matter is completed and the file is closed by the firm.
Not proceeding date	The date on which it is recorded that the claim or matter will not proceed further.

Last Modified Date

23/09/2026 4:22 PM

Title

Personal Injury - Date Schemes Explained

URL Name

Personal-Injury-Date-Schemes-Explained-AU

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