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Creating a Trust Journal Transfer

  • 14/01/2026
  • Knowledge

How To
 

The Trust Journal Transfer feature allows you to easily move trust funds between matters. Learn how to create and reverse Trust Journal Transfers on LEAP.

  • Desktop
  • Web

Create a New Trust Journal Transfer

 
 
 

Before entering a trust journal, you must ensure that the matter has sufficient funds available to be drawn from. To check:

  1. Open the matter.
  2. Click LEAP Accounting.
    LEAP Accounting will open in a new window.
  3. Click the Trust Funds > General Trust tabs.
  4. At the top right of the window, check the Available Balance amount.

  1. Open the matter.

  2. Click LEAP Accounting.

    LEAP Accounting will open in a new window.

  3. Click the Trust Funds > General Trust tabs.

  4. Click Journal Transfer on the toolbar.

  5. The default Bank Account is used. If you want to use a different account, click Select List and select one from the list, then click Select.

  6. By default, the current staff member for the matter authorises the trust journal transfer. Click Select List to choose a different staff member to authorise the trust journal transfer from the list, then click Select.

  7. The Journal No. is automatically numbered and can't be changed.

  8. Enter or select a Transaction Date.

    To record a manual cheque or EFT payment, change the date to the chequebook date or bank statement date.

  9. The Entry Date will always display the current calendar date and can't be changed.

  10. In the top row of the table:

    • Click the Matter No. cell and then more to select the matter that the funds are being transferred from. Click Select for your choice to fill the Matter No. cell.
    • Click the Reason cell to type a description in the textbox.
    • Enter the amount you're transferring from the current matter in the Withdrawal cell.

  11. In the following row of the table:

    • Click the Matter No. cell and then more to select the matter that the funds are being transferred to. Click Select for your choice to fill the Matter No. cell.
    • Click the Reason cell to type a description in the textbox.
    • Enter the amount you're transferring to the other matter in the Deposit cell.
 
 

The same amount must be entered in the Withdrawal and Deposit cells so that the trust journal balances.

  1. (Optional) Click User-added image on the toolbar to print the journal once it's been saved.

  2. Click Save & Close.

    The journals will be recorded in the relevant matters under the Trust Funds > General Trust tabs.

Reverse a Trust Journal Transfer

 

  1. Open the matter.

  2. Click LEAP Accounting. 

    LEAP Accounting will open in a new window.

  3. Click the Trust Funds > General Trust tabs.

  4. Open the journal.

  5. Click User-added image on the toolbar.

  6. Edit the Reason, if required.

  7. (Optional) Click User-added image on the toolbar to print the reversal once it's been saved.

  8. Click Save & Close.

    The reversals will be recorded in the relevant matters under the Trust Funds > General Trust tabs.

Create a New Trust Journal Transfer

 
 
Click to edit heading

Before entering a trust journal transfer, you must ensure that the matter has sufficient funds available to be drawn from. To check:

  1. Open the matter.
  2. Hover over the Trust Funds tab and click Trust Accounts.
  3. On the right, check the Available Balance amount.

  1. Open the matter.

  2. Hover over the Trust Funds tab and click Trust Accounts.

  3. Click New Journal to open the New Trust Journal Transfer window.

  4. The default Bank Account is used.

    If you want to use a different account, select one from the drop-down list.

  5. By default, the Staff displays the current staff member.

    To select another staff member, click and choose a staff member from the list.

  6. The Journal No. is automatically numbered and cannot be changed.

  7. By default, Transaction Date will be today's date.

    Click to select a different date, if required.

  8. The Entry Date is always today's date and cannot be changed.

  9. In the top row of the table:

    • By default, the Matter No. cell is auto-filled with the matter you're in. Click into the Matter No. cell to select a different matter from a drop-down list, if required.
    • Type a description in the Reason cell.
    • Enter the amount you're transferring from the current matter in the Withdrawal cell.

  10. In the following row of the table:

    • Click into the Matter No. cell to select the matter from a drop-down list.
    • Type a description in the Reason cell.
    • Enter the amount you're transferring to the other matter in the Deposit cell.
 
Click to edit heading

The same amount must be entered in the Withdrawal and Deposit cells so that the trust funds journal balances.

  1. Click Save.

    The journals will be recorded in the relevant matters under the Trust Funds > Trust Accounts tab.

Reverse a Trust Journal Transfer

 

  1. Open the matter.

  2. Hover over the Trust Funds tab and click Trust Accounts.

  3. Open the journal.

  4. Click Reverse at the bottom of the Trust Journal Transfer window.

  5. Edit the Reason, if required.

  6. Click Save.

    The reversals will be recorded in the relevant matters under the Trust Funds > Trust Accounts tab.

Last Modified Date
14/01/2026 5:43 pm
Title
Creating a Trust Journal Transfer
URL Name
Creating-a-trust-journal-transfer-from-a-matter

Resolution
Trust Accounting

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