LEAP has added to and updated the Lexon Conveyancing Protocol Pack suite of forms in the QLD Conveyancing matter types in accordance with the updated Property Law Act 2023 (Qld) commencing 1 August 2025. 

PLEASE READ THIS IMPORTANT NOTE REGARDING TRANSITIONAL ISSUES ON CONTRACT FORMATION:

TRANSITIONAL ISSUES

Contract formation 

1. For contracts formed and settling before 1 August, use the packs marked Conveyancing Protocol for use for Contracts formed before 1 August 2025 – available from Lexon’s website; 
2. For contracts formed before 1 August but settling after that date, use Conveyancing Protocol for use for Contracts formed before 1 August 2025 available from Lexon’s website. However, also consider the provisions in PLA23 that commence on 1 August that may affect the matter, including damage to property (s77), inoperative computers (ss 79 and 80), adverse events (s81), and Instalment Contracts (Division 3), and adapt the packs accordingly in your specific matter circumstances; and 
3. For contracts formed from 1 August use the new updated packs marked Conveyancing Protocol for use for Contracts formed from 1 August 2025 – available through our platform. 

Contract versions 

It will also be critical that you check contract versions for contracts formed around 1 August and that any Seller Disclosure was given after 1 August. Any contract formed from 1 August 2025 using prior contract versions will necessitate significant changes to the Protocol documents used for that conveyance, which your practice would need to consider in the specific circumstance. It will be prudent to provide advice to your client, from the outset, on the risks and options of a prior contract version being used for Contracts formed from 1 August. 

Suite of forms are as follows: 

BUGTA 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 

BUYER - COMMERCIAL 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 
• 1(A). Initial Contact Letter - Buyer Commercial - Prospective client [LL-QLD-CFL-104] 
• 1(B). Initial Contact Letter - Buyer Commercial - Contract received [LL-QLD-CFL-182] 
• 2. Buyer Matter Flow Checklist Commercial [LL-QLD-CFL-120] 
• 2a. Buyer Checklist Commercial Addendum - Paper Settlements [LL-QLD-CFL-230] 
• 3. Buyer File Note Commercial [LL-QLD-CFL-123] 
• 4 Buyer First Letter Pack Contents Cover Page [LL-QLD-CFL-231] 
• Buyer First Letter Commercial [LL-QLD-CFL-054] 
• 4a. Buyer Questionnaire and Authority Commercial [LL-QLD-CFL-055] 
• 4b. Buyer To-Do List Commercial [LL-QLD-CFL-056] 
• 4c. Buyer Booklist Commercial [LL-QLD-CFL-051] 
• 4d. Buyer Contract, Disclosure and Property Report Commercial [LL-QLD-CFL-052] 
• 4e. Buyer Searches List Commercial [LL-QLD-CFL-053] 
• 5 .Buyer Searches Worksheet Commercial [LL-QLD-CFL-125] 
• 6. First Letter to Seller or Seller’s Representative [LL-QLD-CFL-124] 
• 7. Conditions - Advice to Client [LL-QLD-CFL-126] 
• 8. Conditions - Letter to Other Side [LL-QLD-CFL-127] 
• 9. Advice to Client - Termination Issues [LL-QLD-CFL-191] 
• 10. Extension Letters - Advice, Request and Respond [LL-QLD-CFL-128] 
• 11. Extension Notice Letter - Exercise of Settlement Extension Right [LL-QLD-CFL-192] 
• 12. Buyer Final Letter Commercial [LL-QLD-CFL- 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

BUYER - OTP CTS 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 
• 1(A). Initial Contact Letter - Buyer OTP CTS - Prospective client [LL-QLD-CFL-193] 
• 1(B). Initial Contact Letter - Buyer OTP CTS - Contract received [LL-QLD-CFL-194] 
• 2. Buyer Matter Flow Checklist OTP CTS [LL-QLD-CFL-136] 
• 2a. Buyer Checklist OTP CTS Addendum - Paper Settlements [LL-QLD-CFL-229] 
• 3. Buyer File Note OTP CTS [LL-QLD-CFL-137] 
• 4 Buyer OTP First Letter Pack Contents Cover Page [LL-QLD-CFL-232] 
• 4. Buyer First Letter OTP CTS [LL-QLD-CFL-058] 
• 4a. Buyer Questionnaire and Authority OTP CTS [LL-QLD-CFL-078] 
• 4b. Buyer To-Do List OTP CTS [LL-QLD-CFL-079] 
• 4c. Buyer Booklet OTP CTS [LL-QLD-CFL-080] 
• 4d. Buyer Contract and Property Report OTP CTS [LL-QLD-CFL-081] 
• 4e. Buyer Searches List OTP CTS [LL-QLD-CFL-057] 
• 5. Buyer Searches Worksheet OTP CTS [LL-QLD-CFL-138] 
• 6. First Letter to Seller or Seller’s Representative OTP CTS [LL-QLD-CFL-139] 
• 7. Conditions - Advice to Client OTP CTS [LL-QLD-CFL-140] 
• 8. Conditions – Letter to Other Side OTP CTS [LL-QLD-CFL-141] 
• 9. Advice to Client - Termination Issues OTP CTS [LL-QLD-CFL-171] 
• 10. Extension Letters - Advise, Request and Respond [LL-QLD-CFL-168] 
• 11. Buyer Final Letter OTP CTS [LL-QLD-CFL-142] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

BUYER - OTP VACANT (NON-CTS) 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 
• 1(A). Initial Contact Letter - Buyer OTP Vacant (Non-CTS) - Prospective client [LL-QLD-CFL-202] 
• 1(B). Initial Contact Letter - Buyer OTP Vacant (Non-CTS) - Contract received [LL-QLD-CFL-203] 
• 2. Buyer Matter Flow Checklist OTP Vacant (Non-CTS) [LL-QLD-CFL-151] 
• 2a. Buyer Checklist OTP Vacant (Non-CTS) Addendum - Paper Settlements [LL-QLD-CFL-238] 
• 3. Buyer File Note OTP Vacant (Non-CTS) [LL-QLD-CFL-152] 
• 4 Buyer First Letter Pack Contents Cover Page [LL-QLD-CFL-239] 
• 4. Buyer First Letter OTP Vacant (Non-CTS) [LL-QLD-CFL-086] 
• 4a. Buyer Questionnaire and Authority OTP Vacant (Non-CTS) [LL-QLD-CFL-084] 
• 4b. Buyer To-Do List OTP Vacant (Non-CTS) [LL-QLD-CFL-085] 
• 4c. Buyer Booklet OTP Vacant (Non-CTS) [LL-QLD-CFL-083] 
• 4d. Buyer Contract and Property Report - OTP Vacant (Non-CTS) [LL-QLD-CFL-082] 
• 4e. Buyer Searches List OTP Vacant (Non-CTS) [LL-QLD-CFL-087] 
• 5. Buyer Searches Worksheet OTP Vacant (Non-CTS) [LL-QLD-CFL-153] 
• 6. First Letter to Seller or Seller's Representative OTP Vacant (Non-CTS) [LL-QLD-CFL-154] 
• 7. Conditions - Advice to Client OTP Vacant (Non-CTS) [LL-QLD-CFL-155] 
• 8. Conditions - Letter to Other Side OTP Vacant (Non-CTS) [LL-QLD-CFL-156] 
• 9. Advice to Client - Termination Issues [LL-QLD-CFL-170] 
• 10. Extension Letters - Advise, Request and Respond [LL-QLD-CFL-168] 
• 11. Buyer Final Letter Vacant (Non-CTS) [LL-QLD-CFL-157] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

BUYER - RESIDENTIAL 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 
• 1(A). Initial Contact Letter - Buyer (Residential - REIQ) - Prospective Client [LL-QLD-CFL-088] 
• 1(B). Initial Contact Letter - Buyer (Residential - REIQ) - Contract Received [LL-QLD-CFL-185] 
• 2. Buyer Matter Flow Checklist [LL-QLD-CFL-096] 
• 2a. Buyer Checklist Residential Addendum - Paper Settlements [LL-QLD-CFL-233] 
• 3. Buyer File Note Residential [LL-QLD-CFL-094] 
• 4 Buyer First Letter Pack Content Cover Page [LL-QLD-CFL-234] 
• 4. Buyer First Letter Residential [LL-QLD-CFL-063] 
• 4a. Buyer Questionnaire and Authority Residential [LL-QLD-CFL-064] 
• 4b. Buyer To-Do List Residential [LL-QLD-CFL-065] 
• 4c. Buyer Booklet Residential [LL-QLD-CFL-060] 
• 4d. Buyer Contract, Disclosure and Property Report Residential [LL-QLD-CFL-061] 
• 4e. Buyer Searches List Residential [LL-QLD-CFL-062] 
• 5. Buyer Searchers Worksheet Residential [LL-QLD-CFL-169] 
• 6. First Letter to Seller or Seller’s Representative Buyer Residential [LL-QLD-CFL-143] 
• 7. Conditions - Advice to Client [LL-QLD-CFL-144] 
• 8. Conditions - Letter to Other Side [LL-QLD-CFL-145] 
• 9. Advice to Client - Termination Issues [LL-QLD-CFL-167] 
• 10. Extension Letters - Advise, Request and Response [LL-QLD-CFL-128] 
• 11. Extension Notice Letter - Exercise of Settlement Extension Right [LL-QLD-CFL-187] 
• 12. Buyer Final Letter Residential [LL-QLD-CFL-105] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

BUYER - RURAL 

• BUGTA - text and prompts to add to the Buyer Packs [LL-QLD-CFL-245] 
• 1(A). Initial Contact Letter – Buyer Rural – Prospective Client [LL-QLD-CFL-174]  
• 1(B). Initial Contact Letter – Buyer Rural – Contract received [LL-QLD-CFL-186]  
• 2. Buyer File Note - Rural [LL-QLD-CFL-175]  
• 3. Buyer Questionnaire and Authority - Rural [LL-QLD-CFL-176] 
• 4. Buyer Contract, Disclosure and Property Report – Rural [LL-QLD-CFL-177] 
• 5. Buyer Searches List – Rural [LL-QLD-CFL-178] 
• 6. Buyer Searches Worksheet – Rural [LL-QLD-CFL-179] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

CALL OR PUT AND CALL OPTION 

• Call or Put and Call Option [LL-QLD-CFL-158] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 

CONVEYANCING PROTOCOL - OVERVIEWS 

• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• Conveyancing Protocol - Overview - Developer Tools [LL-QLD-CFL-162] 
• Conveyancing Protocol - Overview – NSW [LL-QLD-CFL-228] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 

DEVELOPER - CTS 

• 1. Checklist - Community Titles Scheme Development [LL-QLD-CFL-103] 
• 2. CTS Developer First Letter [LL-QLD-CFL-111] 
• 2a. CTS Developer Questionnaire and Authority [LL-QLD-CFL-112] 
• 2b. To Do List CTS (Developer) [LL-QLD-CFL-108] 
• 2c. To Do List CTS (BC Manager) [LL-QLD-CFL-110] 
• 2d. To Do List CTS (Surveyor) [LL-QLD-CFL-109] 
• 2e. CTS Development Booklet [LL-QLD-CFL-107] 
• 2f. CTS Developer Contract Report [LL-QLD-CFL-113] 
• 3. Off Risk Letter when sending Development Contract Template [LL-QLD-CFL-190] 
• 4. Development Sale Schedule [LL-QLD-CFL-101] 
• 5. Settlement Schedule [LL-QLD-CFL-102] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• Cyber Alert [LL-QLD-CFL-119] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

DEVELOPER – LSA 

• Checklist [LL-QLD-CFL-132] 
• LSA Developer First Letter [LL-QLD-CFL-196] 
• 2a. Questionnaire [LL-QLD-CFL-197] 
• 2b. To Do List LSA (Developer) [LL-QLD-CFL-198] 
• 2c. To Do List LSA (Surveyor) [LL-QLD-CFL-199] 
• 2d. LSA Development Booklet [LL-QLD-CFL-200] 
• 2e. LSA Developer Contract Report [LL-QLD-CFL-201] 
• 3. Off Risk Letter when sending Development Contract Template [LL-QLD-CFL-190 
• 4. Development sale schedule - Non CTS Developer [LL-QLD-CFL-134] 
• 5. Settlement Schedule - Non CTS Developer [LL-QLD-CFL-135] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• Cyber Alert [LL-QLD-CFL-119] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

NSW PURCHASER RESIDENTIAL  

• 1. Purchaser Initial Contact Letter [LL-QLD-CFL-216] 
• 2. Purchaser File Note and Questionnaire Residential [LL-QLD-CFL-218] 
• 3. Purchaser Searches List Residential [LL-QLD-CFL-219] 
• 4. Purchaser Contract and Property Report Residential [LL-QLD-CFL-217] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

NSW VENDOR RESIDENTIAL  

• Vendor Initial Contact Letter [LL-QLD-CFL-225] 
• Vendor File Note and Questionnaire Residential [LL-QLD-CFL-222] 
• Vendor Searches List Residential [LL-QLD-CFL-224] 
• Vendor Contract and Property Report Residential [LL-QLD-CFL-226] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

SELLER – COMMERCIAL 

• 1(A). Initial Contact Letter - Seller Commercial - Prospective client [LL-QLD-CFL-172]  
•  1(B). Initial Contact Letter - Seller Commercial - Contract received [LL-QLD-CFL-184]  
• Seller Matter Flow Checklist Commercial, LL-QLD-CFL-146 
• 2a. Seller Checklist Commercial Addendum - Paper Settlements [LL-QLD-CFL-240]  
• Seller File Note Commercial [LL-QLD-CFL-147]  
• Seller First Letter Commercial [LL-QLD-CFL-069]  
• Seller First Letter Pack Contents Cover Page [LL-QLD-CFL-241]  
• 4a. Seller Questionnaire and Authority Commercial [LL-QLD-CFL-070] 
• 4b. Seller To do List Commercial [LL-QLS-CFL-071] 
• 4c. Seller Booklet Commercial [ LL-QLD-CFL-066]  
• 4d. Seller Contract and Property Report Commercial [LL-QLD-CFL-067]  
• 4e. Seller Searches List Commercial [LL-QLD-CFL-068]  
• 5. Seller Searches Worksheet Commercial (inc Links to Searches) [LL-QLD-CFL-181]  
• 6. First Letter to Buyer or Buyer’s Representative [LL-QLD-CFL-148]  
• 7. NEW Seller Letter - Post signing [LL-QLD-CFL-251] (New form) 
• 8. NEW Seller- Conditions - Advice to Client [LL-QLD-CFL-252] (New form) 
• 9. NEW Seller- Conditions - Letter to Other Side [LL-QLD-CFL-253] (New form) 
• 10. NEW Seller - Advice to Client - Termination Issues [LL-QLD-CFL-254] (New form) 
• Extension Notice Letter - Exercise of Settlement extension Right [LL-QLD-CFL-244]  
• Seller Final Letter Commercial [LL-QLD-CFL-149]  
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

SELLER – OTP CTS 

• 1. Seller Checklist OTP CTS [LL-QLD-CFL-204] 
• 2. Seller First Letter OTP CTS [LL-QLD-CFL-205] 
• 3. Seller Contract Report OTP CTS [LL-QLD-CFL-206] 
• 4. First Letter to Buyer or Buyer’s Representative OTP CTS [LL-QLD-CFL-207] 
• 5. Letter to Buyer with notice of settlement date OTP CTS[LL-QLD-CFL-208] 
• 6. Extension Letters - Advise, Request and Respond[LL-QLD-CFL- 168] 
• 7. Seller Final Letter OTP CTS[LL-QLD-CFL-209] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

SELLER – OTP VACANT (NON-CTS) 

• 1. Seller Checklist Vacant (OTP Non-CTS) [LL-QLD-CFL-210] 
• 2. Seller First Letter - Vacant (OTP Non-CTS) [LL-QLD-CFL-211] 
• 3. Seller Contract Report - Vacant (OTP Non-CTS) [LL-QLD-CFL-212] 
• 4. First Letter to Buyer or Buyers Representative - Vacant (OTP Non-CTS) [LL-QLD-CFL-213] 
• 5. Letter to Buyer with notice of settlement date - Vacant (OTP Non-CTS) [LL-QLD-CFL-214] 
• 6. Extension Letters - Advise, Request and Respond [LL-QLD-CFL-168] 
• 7. Seller Final Letter - Vacant (OTP Non-CTS) [LL-QLD-CFL-215] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• Cyber Alert [LL-QLD-CFL-119] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

SELLER - RESIDENTIAL 

• 1(A). Initial Contact Letter - Seller (Residential - REIQ) - Prospective client [LL-QLD-CFL-180] 
• 1(B). Initial Contact Letter - Seller (Residential - REIQ) - Contract received [LL-QLD-CFL-183] 
• 2. Seller Matter Flow Checklist Residential [LL-QLD-CFL-099] 
• 2a. Seller Checklist Residential Addendum - Paper Settlements [LL-QLD-CFL-242] 
• 3. Seller File Note Residential [LL-QLD-CFL-097] 
• 4 Seller First Letter Pack Contents Cover Page [LL-QLD-CFL-243] 
• 4. Seller First Letter Residential [LL-QLD-CFL-075] 
• 4a. Seller Questionnaire and Authority Residential [LL-QLD-CFL-076] 
• 4b. Seller To-Do List Residential [LL-QLD-CFL-077] 
• 4c. Seller Booklet Residential [LL-QLD-CFL-072] 
• 4d. Seller Contract and Property Report Residential [LL-QLD-CFL-073] 
• 4e. Seller Searches List Residential [LL-QLD-CFL-074] 
• 5. Seller Searches Worksheet Residential (inc Links to Searches) [LL-QLD-CFL-098] 
• 6. First Letter to Buyer's Representative Residential [LL-QLD-CFL-150] 
• 7. NEW Seller Letter - Post signing [LL-QLD-CFL-246] 
• 8. NEW Seller - Conditions - Advice to Client [LL-QLD-CFL-247] 
• 9. NEW Seller - Conditions - Letter to Other Side [LL-QLD-CFL-248] 
• 10. NEW Seller - Advice to Client - Termination Issues [LL-QLD-CFL-249] 
• 11. Extension Letters - Advise, Request and Respond [LL-QLD-CFL-128] 
• 12. Extension Notice Letter - Exercise of Settlement Extension Right [LL-QLD-CFL-187] 
• 13. Seller Final Letter Residential [LL-QLD-CFL-106] 
• Conveyancing Protocol – Overview [LL-QLD-CFL-159] 
• File Note [LL-QLD-LGEN-001] 
• LastCheck – Property – Non-PLA Disclosure (Interactive) [LL-QLD-CFL-189] 
• Lexon Tools – terms of use [LL-QLD-LGEN-002] 
• VOI RTD Checklist [LL-QLD-CFL-003] 

We have a Matter and Form Information Sheet on how to use Lexon documents, it can be found on this LEAP Help Centre Article. 

If you require assistance accessing or using Lexon’s published materials available through LEAP, please contact LEAP Helpdesk Live Chat or Log a Support Ticket.